Why Going Online May Save You Headaches and Mistakes

Author: Keith Huggett

Payroll is a tedious task that is often relegated by management to a few frantic hours before payday. Manual payroll entry and last-minute processing can lead to small errors that become disastrous for the business. Did you know that a small mistake in calculations that causes improper overtime compensation can result in a fine of $250 to $1,000 per employee, per pay period? Since these types of errors are often overlooked, they may go on for weeks and create a risk to the company worth thousands of dollars.

An online payroll service can help you keep numbers accurate, payroll timely and reduce the likelihood your company will face such sanctions and fines. Here are five other reasons to use an online payroll service:

• Online payroll systems are fast. Once you create necessary rule sets and load employees, you usually only need to enter the hours worked. The system will complete calculations and prompt appropriate payment. Most online systems work with automated payment options as well.
• When you use an online payroll service, you get the benefit of expert understanding regarding regulations and withholding's. You never have to worry about payroll tax surprises at the end of the year.
• Moving from manual entry to a more systemic process reduces labor costs by cutting down on in-house data entry.
• An online payroll service is accessible from anywhere you travel and may also work with your mobile devices, eliminating the need to be at the office for payday related duties.
• Online data delivers secure redundancy for payroll records, which may be required by regulatory bodies in your industry. Even if data redundancy is not required, it is advisable to avoid trouble during catastrophic events or server failure.

If you are interested in reducing your labor costs, increasing payroll accuracy and ensuring your company is protected against regulatory issues, then The Tax Office is ready to help. Our Cloud Payroll Services are simple and flexible. Contact us today for a free needs analysis and information on how we can increase the efficiency of your payroll process.