Helping to Save the Planet Can Also Save You Money
Author: Keith Huggett
With today's economy every dollar counts. What if you could save a few dollars by eliminating all of the paper you use in your office? Sounds like a dream, or a child's wish, doesn't it. Everyone claims to be going paperless these days. How do you do it? Purchase a quality scanner and start scanning all of your printed documents. Sound fun. Absolutely not. What is the upside here? Why on earth would you want to do ALL THAT WORK?
When you "go paperless" not only are you helping the planet out by saving a few thousand trees, you are also helping yourself and your company. Here are a few benefits that can arise due to you utilizing a good quality scanner:
- All of the employees in your office will have access to the digital files at the same time. No waiting for Fred to be done with the file in question.
- Less cost in storage fees. You will no longer have to pay for storage for the bankers boxes of files that need to be kept for 7 years.
- No shredding costs. Without hard copies of files, you no longer need to pay the shredding company to come and handle the papers you used to have.
- You can safely and securely backup your data files on your own computer systems as well as in the cloud.
- You have access to your files, anytime, anywhere, allowing you to work while traveling to meetings, conferences, etc.
While the initial work is time consuming and tedious, the end result benefits both your business and the planet. What more could you ask for? One you have your office set up as a paperless office, the goal is to keep it that way. It is far too easy to backslide into an office that relies on it's paper copies.
The Tax Office, Inc. is a paperless tax corporation and would like to help you become a paperless office. If you have any questions we would be happy to help you. Our Client Accounting Services program specialists can help you become a paperless office, while assisting you with any other office needs you may have. Contact us if you have any office, tax, accounting, or representation needs.
